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FAQs Background

Background

What provisions exist should your company go out of business or lose its status as a registrar? How will our registration be affected?

PJR is the largest registrar in North America, based on individual companies registered.* However, in the unlikely event that PJR goes out of business or loses its accreditation, PJR will have established a memorandum of understanding (MOU) with an accredited registration body. This will maintain your status as a registered company.

*As reported by reported by IAAR (Independent Association of Accredited Registrars) 2012, 2013 and 2014.

Can we get copies of your most recent financial statements and/or can you demonstrate financial stability?

PJR is a privately held company and although financial records remain confidential, PJR can demonstrate financial stability. Please contact Terry Boboige, President, at (800) 800-7910.

What are your qualifications as a registrar?

Perry Johnson Registrars, Inc. has been accredited by seven different international bodies, and has an audit staff of over 190 auditors, averaging 15 years of auditing experience and 18 years of experience in the quality industry.

How long has PJR been a registrar?

PJR has been an accredited registrar since 1994; formal accreditation came in January 1995 by the ANAB (formerly RAB).

What are the qualifications of PJR auditors?

PJR maintains an auditor base of both full-time and subcontract staff, many of whom have taught our competitors’ Lead Auditors. PJR auditors have an average of 15 years’ auditing experience and an average of 18 years’ quality assurance experience.

How do you determine the technical competence of an auditor?

PJR conducts extensive evaluations of prospective auditors to ensure the technical competence of each individual. This evaluation includes checking of references, verification of backgrounds, and testing. A combination of work experience, training/education and audit days are required for our auditors to claim competence in a particular EA sector. Many professional auditors employed by PJR are experts who also teach classes on quality auditing.

What is the registration audit experience of PJR and its staff of auditors?

PJR has issued more than 4,000 registration certificates. New registration audits are scheduled daily; PJR contracts with more than 200 new companies every month.

What is PJR’s criteria for selecting auditors?

PJR follows the guidelines contained in ISO 19011 to define its qualification criteria for quality system auditors. ISO 19011 details requirements for education, training, experience, personal attributes, management capabilities and continuing education. All Lead Auditors are professionally certified (RABQSA, IRCA and/or PJR) and take part in additional training specific to PJR policies and procedures.

Are all PJR auditors Lead Auditors?

No, but all PJR audit teams will have at least one ANAB-, IRCA- or PJR-certified Lead Auditor. Other team members, all of whom will have considerable quality auditing, teaching and/or consulting experience, are ANAB-, IRCA- or PJR-certified Auditors.

By whom is PJR accredited?

PJR is accredited by ANSI-ASQ National Accreditation Board (ANAB – formerly RAB), the Japanese Accreditation Board (JAB), the United Kingdom Accreditation Service (UKAS), the Italian National System for Accreditation of Certification and Inspection Body (Accredia).

With what other bodies are you applying for accreditation?

In accordance with our worldwide expansion plans, PJR is working to obtain accreditations with several national accrediting bodies. PJR also has applications pending with the China National Accreditation Council for Registrars (CNACR) and the Korea Accreditation Board (KAB).

Does your company have a brochure or “resume” of management/technical capabilities?

See the PJR quotation book. A company history, qualifications, policies and procedures are contained therein.

What scopes and standards does PJR audit?

Perry Johnson Registrars’ scope of accreditation covers approximately 600 SIC codes. PJR is accredited to grant ISO 9001, ISO 14001, AS9100, AS9110, AS9120, R2, RIOS, BA 9000, e-Stewards, ISO 13485, ISO 22000, FSSC 22000, OHSAS 18001, RCMS, RC 14001, ISO 27001, TL 9000 and ISO/TS 16949 certificates. PJR is also one of the first registrars approved to audit to two important new specifications in the management standards area: Responsible Care®, now officially designated as RC-14001, and OHSAS 18001, the Occupational Health & Safety Specification, and the first registrar in the world to achieve accreditation to BA 9000, the Body Armor standard.

Is a list of previously registered companies available?

Yes. PJR maintains a Registry of all its registered companies. For details, please contact your account executive. On ISO 9000, PJR has registered such major companies as Hughes Aircraft, Monsanto, Coca-Cola Bottling and Estee Lauder. On the automotive side, we have certified Federal Mogul, Valeo and Siegel Roberts. On ISO 14001 we have registered such companies as Mitsubishi, Bristol Myers-Squibb, Eaton Corporation, Mead Johnson de Mexico and Clairol Inc.

What is PJR’s policy on client confidentiality?

PJR, in accordance with ISO/IEC 17021, maintains strict confidentiality of any proprietary client information.

How are clients notified of any changes in PJR’s registration program? Are clients permitted to comment on any of the changes? How long will clients have to implement changes once notified?

Clients are notified of any changes to the registration program in writing. PJR welcomes comments, encourages dialogue and is more than willing to work through any customer concerns. Typically, ample time is provided to implement any changes. These changes need not be submitted in writing, but rather are monitored by the Lead Auditor at the next surveillance visit.

Does PJR subcontract any of its registration activities to other organizations? If so, how are these organizations qualified by PJR?

PJR is not in the practice of contracting with any other registrar to maintain its accreditation. However, like other registrars, PJR does work with a subcontract auditor base in addition to its full-time employees. PJR has a rigorous qualification process for contract auditors, which includes ongoing training and evaluation.

How are clients notified of quality system omissions or deviations from the standard? How much time will be allowed to make the necessary modifications?

Clients are notified of quality system deviations through issuance of nonconformance reports (NCRs) at the time of their audit. Clients have 60-90 days for corrective action submission.

Will a controlled Quality Policy Manual be required for submission, and how long will it take PJR to review the document?

PJR requires submission of the Quality Policy Manual to the Lead Auditor 30-45 days prior to the registration audit. Typical turnaround time is between 10 and 15 days. The sooner you submit your documentation, the more time you will have for corrective action. Once your contract is signed and accepted, you will be required to submit a Quality Policy Manual for review and approval prior to making and implementing any revision. The Quality Policy Manual must be in a ready state prior to the registrar’s visit. If modifications were not communicated to the Lead Auditor prior to the audit date, they will be reviewed on-site by the Lead Auditor.

Will changes/revisions to our Quality Policy Manual necessitate a reassessment after the initial audit?

Usually not. PJR does not require that documentation changes or modifications be communicated in writing to PJR headquarters. The revisions are reviewed on-site at the next surveillance audit at no additional cost. PJR auditors allow continuous improvement changes to the Quality Policy Manual. However, the quality manual must be submitted 30-45 days before the initial audit so that the Lead Auditor can evaluate the manual and its adherence to the standard.

Does PJR recommend or require a pre-assessment?

A pre-assessment is optional; PJR does not require it. However, the benefits of having a pre-assessment are numerous, including focusing your attention on your current quality system weaknesses, allowing you to gain experience and familiarity with an audit and PJR auditors, and increasing your overall chances of passing the registration audit. The pre-assessment usually takes about 60% of the time quoted for the registration audit.

If a pre-assessment is chosen, when do you recommend it be performed?

PJR recommends that pre-assessments be performed within a 90-day window of the actual registration audit. A longer delay may lead to a deterioration of the quality system due to inattention and inaction.

How much emphasis is given to the pre-assessment?

PJR considers the pre-assessment to be a very important step toward a successful registration audit. Although pre-assessments are totally optional, 99% of PJR clients who have undergone pre-assessments pass their registration audits the first time.

Do you recommend that auditors from the pre-assessment be on the final audit team? Will we have the same Lead Auditor for both?

PJR works with individual clients to promote consistency among audit personnel. We recommend that a minimum of one person from the pre-assessment team be on the registration audit team; however, no guarantees can be made as to auditor availability.

Will a reassessment be required if a modification to the registration scope is requested?

If the proposed modification is closely related to the existing scope/quality system, it is usually verified and approved at the next surveillance audit to help minimize costs. If it is a substantive departure from the registered scope, a special assessment may be required for approval.

Does the client pay for the reassessment?

Yes. The client pays for the reassessment, but only for the man-day or days (plus associated expenses) necessary to evaluate conformance to the standard.

What is PJR’s lead time between the request for registration and the actual audit date?

Clients usually contract with a registrar even before beginning the quality system implementation process. The reason is that by contracting with a registrar first, they can establish an early link with the audit team and program. PJR has found that by contracting with PJR prior to quality system implementation activities, clients can typically trim 30-40% off the time normally spent on the registration process. To participate in our “priority scheduling” program, you should contract with us as soon as possible. Our Audit Program Coordinators typically schedule audits 60-90 days in advance. Auditors in the field will tentatively schedule the next continuous or annual surveillance audit while physically on site.

Can we reserve a time for a registration audit now and postpone or cancel it later at no charge?

PJR wishes to cultivate the best possible relationships with our clients. This includes a willingness to be flexible, even regarding the scheduling of registration audits. However, there is a clause in the PJR contract that addresses a 21-day cancellation window beyond which cancellation can become a punitive issue.

How are nonconformances treated during the audit?

Nonconformances are either major or minor. If the registration audit reveals only minor non-conformances, the Lead Auditor will recommend registration – pending the closeout of corrective action. Objective evidence of corrective action can be submitted by mail or fax within 90 days of the audit; once accepted by the Lead Auditor, the registration certificate will be issued (and corrective action verified at the next required surveillance visit). For a major nonconformance, a revisit will be required to evaluate the corrective action, except in rare cases. The revisit will be limited to the area of nonconformance. In any case, the PJR audit will continue, even upon discovery of major nonconformances; you will be notified of any deficiencies in your quality system before the audit team leaves your facility. This written notification is part of the formal audit visit.

How much time is given to correct deficiencies?

Corrective action must be submitted within 60-90 days of the audit by fax, mail or e-mail. PJR does allow on-site corrective action during the audit, provided that the time spent reviewing the proposed corrective actions does not significantly affect the audit schedule or objectives. We advocate caucuses at the end of each day to review corrective action. PJR does not charge for closure of corrective action, except in the event that the closure is for a major nonconformance (since a revisit is required).

To what degree does PJR review and comment on observations?

PJR auditors do not include lengthy comments regarding observations. Observations are limited to complete yet concise notes; further comments are made on the final audit report.